1. Exclusive use by an Owner/Tenant The Clubhouse may be reserved for exclusive use by an Owner/Tenant for guests from 10 am to midnight. On-going meetings, commercial, or "for profit" enterprises are not allowed.
2. The Clubhouse may only be reserved by Owner in good standing with the HOA (Owner is not delinquent on assessments and/or violations.)
3. Reservations must be made with Vision Community Management (VCM) at least 7 days in advance of the event. To reserve the Clubhouse for an event, a $200.00 refundable security deposit and a $25.00 non-refundable use fee must be submitted in the form of two separate personal checks, money orders, or cashier's checks and be received by the Management Company before the reservation becomes effective. Upon receipt of the Unit Owner's/Tenant's deposit, arrangements will be made for the Unit Owner or Tenant to obtain the master key to the Clubhouse.
4. All special events must be contained inside the Clubhouse at all times. Clubhouse refers to the main room and small kitchen and the hallway access to the restrooms. Reserving the Clubhouse does not include access to the Fitness Center, Library, or pool and Spa area.
5. Owner or Tenant on whose behalf the Clubhouse was reserved must be present at the event at all times.
6. Noise must be kept to a reasonable level that does not disturb residents. Doors must remain closed during the event.
7. Smoking is prohibited in the Clubhouse, as well as Fitness Center and Pool area.
8. Pets are not permitted for reserved Clubhouse use, unless expressly authorized by the Association.
9. No alcohol may be sold on the premises or served to minors. No alcohol is allowed at an HOA sponsored event.
10. Guests must park only in open parking spaces. Numbered carport spaces are reserved for Owners/Tenants.
11. No rice, birdseed, or confetti may be used in or around the Clubhouse.
12. It shall be the responsibility of the Owner or Tenant to clean the Clubhouse after the event. Basic cleaning includes, but may not be limited to, removal of all trash and debris from the facility and the surrounding area as well as cleaning of kitchen (if used). Trash should be deposited in appropriate garbage or recycle bin in trash enclosures on site.
13. If the clubhouse has not been cleaned properly, the Association shall retain an amount from the deposit up to the entire amount sufficient to cover the cost of returning the Clubhouse to the condition existing prior to the event. The amount retained shall be no less than $75 and if an amount exceeding $200 is necessary to clean/clean carpet/or repair damages, the Owner shall pay the remainder immediately upon demand. Any unpaid cleaning or damage costs shall be assessed against an Owner's HOA account and future Clubhouse privileges will be denied until payment is made in full.
14. If an event is commercially catered, all vendors providing services at the event must provide to the Management Company a Certificate of Liability Insurance naming Bella Terra HOA and VCM as additionally insured.
15. The Owner (for self or on behalf of Tenant) accepts full responsibility for the conduct of guests in attendance.
16. The Homeowner sponsoring the event (for self or on behalf of Tenant) assumes all liabilities associated with the event and further indemnifies the HOA and its Board of Directors against all claims or actions resulting from the event. If an Owner fails to comply with these rules, the Owner's right to use the facility may be suspended at the discretion of the Board of Directors.